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The American College of Preventive Medicine is seeking candidates for the following position. To apply, submit your resume to Mark J. McLaughlin (mmclaughlin@acpm.org), director of Finance and Operations.

Program Assistant

If you've got a passion for people and health and a desire to succeed, a career with American College of Preventive Medicine may be for you! The ACPM is a leader in preventive medicine to promote healthy lifestyles and population health. The ACPM improves the health of individuals and populations through evidence-based health promotion, disease prevention, and systems-based approaches to improving health and health care.

ACPM is currently seeking an experienced Program Assistant to support the grants team by organizing project deliverables, developing and monitoring subcontracts, tracking invoices, and providing requisite reports. This position provides support to ACPM committees and grant work funded by the Centers for Disease Control and Prevention (CDC).

Position Functions and Responsibilities

  • Assist the team with CDC’s project deliverables by drafting notes, organizing conference calls and in person meetings, developing reports and preparing slides or other materials.
  • Coordinate administrative and strategic support functions for Vice President Programs and Education.
  • Support Project Director with day-to-day administrative management of public health program grants and the submission of proposals.
  • Support program staff with day-to-day management of Committee work including updating committee roster, preparing committee meeting agenda, minutes, responding to member inquiries.
  • Vet and respond to a high volume of inquiries via phone and email.
  • Coordinate and facilitate member inquiries form CME/MOC application and other certification requests.
  • Assist with CME requirements and online learning forms and evaluation/data collection.
  • Participates in monthly Communications meeting and assist with relevant news articles for monthly ACPM Newsletter.
  • In coordination with the Communication team, post links to latest research, reports, practice and policy news on the ACPM website.
  • Contribute to the overall success of ACPM by performing all other essential duties and responsibilities as assigned.

Knowledge, Skills and Abilities

  • Excellent verbal, written, and interpersonal communication skills.
  • Professional demeanor and can quickly integrate into a high-performing team.
  • Ability to establish and maintain positive, collaborative relationships with staff.
  • Strong organizational skills and experience managing multiple tasks and projects.
  • Excellent attention to details.
  • Competency in Microsoft Office Suite with an emphasis on Excel required.


  • Minimum of 1- 3 years of applicable experience.
  • Exposure to developing proposals and submitting grant requests through an on-line process a plus.
  • Bachelor’s Degree or applicable experience.

To apply for this position, submit your resume to Mark J. McLaughlin (mmclaughlin@acpm.org), director of Finance and Operations.

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