Section 8 - TRAVEL POLICY

ACPM will reimburse the ACPM President and President Elect for travel expenses directly related to their official duties except for travel to Board of Regents meetings.

ACPM does not reimburse members of the ACPM Board of Regents for attendance at Board of Regents meetings or at other ACPM meetings. Exceptions may be made only with the advance approval of the ACPM President.

For ACPM members serving as liaisons to other organizations, no reimbursement for travel expenses will be made without advance approval from ACPM’s Executive Director.

When an ACPM member, Board member, or staff member has received approval for reimbursement for travel while on ACPM business, the following guidelines apply:

Airfare and Rail: Use of the ACPM travel agent is encouraged when making arrangements to travel on behalf of the College.  Every effort must be made to make arrangements in advance so that fares are kept reasonable.  Coach fare is reimbursable.

Ground transportation: Actual expenses for required local travel are reimbursable.  Automobile rental requires prior approval by the Executive Director.  Reimbursement for use of one’s own automobile is allowable at the rate per mile used by the US Government.

Daily Expenses: Daily expenses are paid using the government per diem rate for food and incidentals.  Hotel room and tax are reimbursed.

Recordkeeping: Requests for reimbursement are to be made on an ACPM request for reimbursement form and are to be accompanied by receipts when expenses exceed $25.